How to submit your EUDR due diligence statement (DDS) in TRACES, step by step

What the DDS is and who submits it

It is the statement in which the operator declares, before placing the coffee or cocoa on the EU market or exporting it, that due diligence was carried out and that the risk is none or negligible. It is submitted by the operator, usually the importer, in the EUDR information system, which runs inside TRACES, the European Commission's platform.

Those who buy and resell afterwards do not submit another one: they work with the reference number of the first.

What the statement contains

1. Operator details: name, address and EORI number if you import or export.
2. The product: Harmonised System code, description and quantity in kilograms of net mass.
3. The country of production and the geolocation of all plots where the product was produced.
4. The reference numbers of other statements, if the product was already declared earlier in the chain.
5. Confirmation that due diligence was carried out and that the risk is none or negligible, with name, function, date and signature.

Step by step in TRACES

1. Create an EU Login account, the European Commission's single sign-on.
2. Register in the EUDR information system as an operator, with your company details and EORI number.
3. Create the statement: type of activity (for example, import or export), product, quantity and country of production.
4. Add the geolocation: mark the plots on the map, type in the coordinates or upload a GeoJSON file with all of them.
5. Submit it. The system runs a risk analysis and assigns a reference number and a verification number.
6. Use the reference number: it goes in the customs declaration and is passed on to your customers down the chain.

A statement can be amended or withdrawn within 72 hours of the reference number being assigned, and never after the product has been placed on the market.

Since July 2026, several statements can be grouped in a new one that references them. By 30 December 2026 at the latest, the Commission must publish contingency arrangements for system outages of more than 60 minutes, including contingency reference numbers. If you submit many statements, you can use the API to do it automatically.

The GeoJSON file: rules your suppliers should follow in the field

1. Coordinates in WGS84, in longitude, latitude order, with at least 6 decimal places.
2. Up to 4 hectares, a single point is enough. If the plot is larger, it needs a closed polygon: the first and last points coincide, with no holes and no crossing lines.
3. Accepted geometry types: Point, MultiPoint, Polygon and MultiPolygon.
4. Up to 25 MB of geolocation data per statement.
5. If a point does not state its area, the system assumes 4 hectares.

You can also include optional data that helps with checks: the producer's name, the country and place of production, and the area in hectares.

What you need from your Peruvian suppliers

1. The geolocation of every plot in GeoJSON: a point or a polygon, depending on its size.
2. Which plots go into each shipment and how much each one contributes.
3. Evidence that none was deforested after 31 December 2020.
4. The proof of legality required by Peruvian law, such as land tenure.

How Origen helps

Origen records each plot from a mobile phone, even offline, checks it against four open satellite sources and delivers, for each shipment, a GeoJSON ready to upload to TRACES, together with the evidence dossier. You load it as it is into your statement.

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