What the simplified declaration is
It is a procedure that Regulation (EU) 2025/2650 added to the EUDR. Instead of filing a due diligence statement for every product it places on the market, a qualifying producer submits a single declaration, once, in the EU information system, and receives an identifier it uses when it sells.
It may also give the postal address of its plots instead of their coordinates. The rules for submitting, updating and withdrawing it are in Implementing Regulation (EU) 2026/1565, in force since July 2026.
Who can submit it: the four conditions
- It is a natural person or a micro or small undertaking.
- It is established in a country classified as low risk.
- It places on the EU market, or exports, products it grew, harvested or raised itself.
- Those products come from plots in that same country.
If even one condition is missing, there is no simplified declaration: normal due diligence applies, carried out by the operator placing the product on the EU market.
Latin America: who is low risk and who is not
The country classification is set by Implementing Regulation (EU) 2025/1093. Only four countries are high risk (Belarus, North Korea, Myanmar and Russia); countries not on its list are standard risk.
| Country | Risk | Simplified declaration? |
|---|---|---|
| Costa Rica, Chile, Uruguay | Low | Yes, if the producer is micro or small |
| Peru | Standard | No |
| Colombia, Ecuador, Bolivia | Standard | No |
| Brazil, Mexico | Standard | No |
| Honduras, Guatemala, Nicaragua, El Salvador | Standard | No |
The Commission reviews the classification periodically. If a country changes category, these rules change for its producers.
What it means for coffee and cocoa from Peru
On top of that, every year European authorities must check at least 3% of the operators sourcing from standard-risk countries. If you are checked, you want origin data you can defend.
Being a smallholder does not change the dates
The 30 June 2027 deadline is for micro and small companies placing the product on the EU market, not for the plot. If you are a large or medium company, you need your suppliers' plot data for everything you import from 30 December 2026.
What to do now
- Ask your suppliers to record every plot with GPS: a point up to 4 hectares and the full polygon if larger.
- Check that no plot has been deforested after 31 December 2020.
- For every shipment, receive the data package with the GeoJSON for your statement in TRACES.
How you file your statement as the importer: the EUDR due diligence statement (DDS) in TRACES. Dates and latest news: EUDR delay.
FAQ
Can a Peruvian smallholder submit the simplified declaration?
No. Only micro and small primary operators established in low-risk countries can submit it, and Peru is classified as standard risk.
Does the Peruvian cooperative file anything in the EU system?
No. The due diligence statement is filed by the operator who first places the product on the EU market, usually the importer. The cooperative provides the plot data.
Can a plot's address be given instead of its coordinates?
Only if the producer qualifies for the simplified declaration. For coffee and cocoa from Peru, the importer needs the geolocation of every plot with at least six decimal digits.
Which Latin American countries are low risk?
Costa Rica, Chile and Uruguay, among others. Peru, Colombia, Ecuador, Bolivia, Brazil, Mexico, Honduras, Guatemala, Nicaragua and El Salvador are standard risk.
Official sources
Regulation (EU) 2025/2650: Article 2(15a) and Article 4a (EUR-Lex) Implementing Regulation (EU) 2026/1565: information system and simplified declaration (EUR-Lex) Implementing Regulation (EU) 2025/1093: country risk classification (EUR-Lex) Regulation (EU) 2023/1115: Articles 2, 9 and 16 (EUR-Lex) European Commission: official regulation pageInformational summary, not legal advice. Always check the official sources before making decisions.